Simplified Scanning

Simplified Scanning eliminates the need for manual document handling, printing, storing and mailing. You can save time and resources while enhancing productivity, security and collaboration.

Requirements

The following is required to enable Simplified Scanning.

• The Control Panel Application (CPA) 2.0 must to be installed on the printer.
• The latest Identity Provider (IdP) Settings version.
• Configure Global Scan Settings in the Admin Console.
• Scan To Cloud requires a connection to a 3rd party storage provider. See the list below.

Scan To Cloud Requirements

Scan To Cloud is only available for customers who have migrated to the unified login experience, as it requires additional functions only available with Vasion Automate. For more details, see Unified Login Experience. If you have not received the opt in invitation when signing in to the Admin Console, contact Product Support or your representative to request it. Please specify you want to implement Scan To Cloud

Manufacturer Support

The following MFP manufacturers support Simplified Scanning:

Supported Cloud Storage Locations

Simplified Scanning supports the following 3rd-party storage providers. Use the appropriate link to see the setup instructions.

You also need to create storage folder locations prior to configuring the global scan settings. You can set up multiple connections to your preferred storage provider, but can only configure a connection to a folder once. When you connect your provider you assign a unique name which is displayed on the Scan to Storage screen, Preset Destination drop-down.

How It Works

Simplified Scanning uses the CPA installed on the MFD. When an end user logs into the CPA they are presented with Scan To options. Depending on the type of scan and on settings configured by the admin they can select from the available options and scan preferences such as paper source, color mode, orientation, etc. The scanned file is then sent through the API gateway, either to the email server and delivered to the recipient, or to the cloud storage location.

For Scan To Email, SMTP is pre-configured in the Simplified Scanning app, so there's no need to manage the configurations for each of your MFDs.

Scans are secure from end to end. To use Simplified Scanning, all users must authenticate their identity at the CPA before scanning, allowing you to control access so only authorized users can access printing and scanning functions. To maintain compliance with industry standards, PrinterLogic SaaS does not retain any scanned files, only the job metadata for reporting purposes. All emails and files are encrypted at rest and in transit, so your scanned documents remain protected throughout the process.

User Experience