Scan To Email

You can scan documents or images and send the scanned files to an email address. You can access this functionality directly from the control panel on supported printers.

Scan To Email

Scan To Email has a file size limitation of 20MB.

You can send one scan to one email address.

1. Sign in to the CPA.

Login screen showing the username and Password entered into the fields.

2. Select Scan to Email.

CPA options screen showing Print Release, Scan to Email and Scan to Cloud options.

Depending on the options enabled by your administrator, you can enter the email address where you want to send the scan, or you can select the email address from the address book.

Enter Email

3a. On the Scan to Email screen, select the Email Address field.

Scan to Email window showing the Email Address field at the top.

3b. Use the on-screen keyboard to enter the email address. Use the Hide Keyboard key.

Email address field showing an address and the on-screen keyboard below.

Your admin may have limited this field to a specific set of emails contained in the address book. If so, you must use the Address Book option.

Select Email from Address Book

3a. On the Scan to Email screen, select the Address Book button.

Scan to Email window showing Address Book button

3b. Locate the email of the person you want to send the scanned document.

Address Book screen showing a list of users and a search field at the top.

4. If you want to adjust any scan preferences, select Change Preferences.

Scan to Email screen with an email address entered.

4a. Make any adjustments as needed.

Scan Preferences window showing the different options for paper size, color mode, file type, and the Scan button in the upper right.

5. Select Scan.

Scan to Email screen with an email address entered.

The In Progress screen displays while the document is scanned.

Scan window showing a message that the Scan is in progress.

Scan Notifications

When a scan completes successfully you see the following:

Scan window showing the icon and message that the scan is complete.

When a scan completes with errors you see the following:

Scan window showing an error, code, and the button options to return to start screen or try again in the lower middle.

The email recipient receives an email with the document attached.